The Finance and Administrative Officer is responsible in monitoring utilization, and reporting of project funds in accordance with KKP Financial management systems, policies and procedures, compliance to local laws, Generally Accepted Accounting Principles (GAAP) and donor terms and conditions. Provide technical, finance and administrative support to the Program.

He/she supports to the Finance and Accounting Manager and services the Project through the Project Manager (PM) in the performance of his/her duties and responsibilities which includes but not limited to the preparation and submission of the project’s financial status, program reports, accomplishments, other related and relevant information required from the program.

1. Receives all incoming documents such as; memos, requests for payment and liquidations and all other program documents.
2. Pre-audits requests for payment, petty cash and revolving funds replenishments; ensuring completeness of supporting documents prior submission to Finance Manager.
3. Prepares Payment/Check vouchers for approval of authorized approving officer.
4. Prepares the request for payments with appropriate cost center/activity codes for review of the Bookkeeper and stamps paid all supporting documents.
5. Forwards PV/CV and replenishment summary to Project Manager for replenishment.
6. Ensures that monthly cut-off (every 25th of each month) is met and/or observed.
7. Monitors balances/status of employees’ cash advances; monitors timely liquidations of staff cash advances.
8. Monitors cash position report of the project and prepare monthly bank reconciliation.
9. Facilitates bank transaction needs of the program.
10. Facilitates the release of checks and payments to suppliers, service providers, and staff.
11. Ensures that personnel requirements from the field office are complied with, such as contracts, pay slips, SSS, medical care, vacation leave and sick leave forms and time sheets are filed by concerned project staff and forwarded to HR HQ.
12. Ensures that requisition slips are properly filled-up and approved.
13. Canvasses requested items, gathers quotations submitted by providers/suppliers and prepares a summary of quotation/canvass for officers’ approval, prepare Purchase Order (PO) based on approved/ chosen supplier.
14. Receives and records purchased items; properly transmitting such goods to end-users.
15. Prepares the inventory of supplies and equipment and regularly checks that all are in good working order. Initiates repair of non-operational equipment and regularly updates inventory report of supplies and equipment;
16. Facilitates payment of office utilities, rental fees and other services.
17. Timely filing of paid payment vouchers, journal vouchers with supporting documents and all other program documents.
18. Constantly coordinates with HRD- Head Office for matters concerning staff assigned in the project.
19. Maintains copies of all articles about the project that were published in the newspaper and other publications.
20. Organize and maintain all project files in office/staff house properly: diskettes, cds, videotapes, books and other articles, etc.
21. Performs other duties that may be assigned by the Finance Manager-Head Office in coordination with the Project Manager from time to time.

• Revolving fund reconciliation and replenishment report.
• Financial/Budget status reports and other relevant reports of the project.
• Personnel records on file.
• Updated Inventory Report.
• Itinerary or trip reports and relevant accomplishment reports on trips outside the assigned project sites.

Internal: Maintain good working relationship with the KKP Staff, KKP officers, staff and consultants.

External: Establishes and maintains effective rapport with all agencies and offices that the project transacts with during project duration. ( i.e Consultants, Suppliers, Service Providers, Auditors. Project partners)

• Education
  • Bachelor’s degree in Accountancy, banking and finance, business administration, management or related field
• Work Experience
  • At least three years of experience in doing similar functions preferably gained from an NGO
• Special Qualities/ Skills Required
  • Attention to detail 
  • Good communication and interpersonal skills
  • Good analytical thinking skills 
  • Multi-tasker 
  • Good organization and time management skills

As an equal employment opportunity employer, WWF does not discriminate based on an applicant’s race, religion, sex, gender, or disability status. Submissions by mail will not be accepted to reduce the use of paper. Due to the high volume of applications, inquiries via phone cannot be accepted.

Interested applicants can email their CV with a cover letter to apply@wwf.org.ph with the subject line: Finance and Administrative Officer [First name initial_Middle name initial_Full last name].

Tentative date of commencement: October 2025